Rules

This page describes the rules of Adventure race Slovenia. They are designed to make the event fair for all participants. It is obligatory for all the teams to fully respect each of these rules. The team that breaks any of these rules will be disqualified.

I. PARTICIPATION IN THE RACE

1.1. Explorer category
The explorer category team consists of four members. Teams with less than four participants can not compete in this category. Each team has to have at least one female member (mixed teams). All-female teams are welcome.

1.2. Rover category
The rover category team consists of two members. The team can be mixed.

1.3 All competitors participating at Adventure race Slovenia must be 18 years or older.

1.4 Each participant is obliged to present to the organizer a valid personal document (passport or ID card) proving his identity and legal age.

1.5. The organizer of the race does not take any responsibilities for the contestants. Prior to the start of the event, every team member is obliged to sign a document declaring that he/she is a part of the event (Adventure race Slovenia) under his/her own responsibility and fully understands and accepts the rules.

1.7. Prior to the start of the race the contestants can be tested regarding their knowledge of abseiling technique. The test procedure will be determined by the organizer.

1.8. Each team member has to wear his race number (a shirt given by the organizer) from the start of the race until the finish. Official event jerseys must be worn at all times on the outside of all clothing, including life jackets.

1.9. Team sponsors and donors can be advertised on any part of the competitors’ equipment except on the race number given by the organizer. It is forbidden to promote any sponsors or donors on the equipment provided by the organizer (kayaks, paddles, life jackets …).

II. TEAM EQUIPMENT

2.1. Every team member is bound to carry all the equipment specified. Other equipment depends on the sector the team decides to take.

2.3. A helmet must be worn by the contestants during bicycling section, during activities on the rope, during difficult mountain trekking sections and during paddling activities on the water. Without a helmet team member can not start the event or proceed with these activities and disciplines.

2.4. Life jacket: life jackets must be worn during rafting and other water-related activities. Because of that the life jacket is a part of required equipment in the open waters, lakes, unless decided otherwise by the organizer. Without the life jacket a team member (or a team) cannot start the race or take part in any other open water-related activities.

2.5. Mobile phones: For the purpose of sportsmanship and fair play the mobile phones are not to be used for communication between the teams and exchange of information during the event. The use of mobile phones is recommended to facilitate emergency rescue activities.

2.6. Bicycle: the team members will use public roads, therefore the bike must be equipped according to valid road traffic regulations.

2.7. Every team guarantees that all the technical and personal equipment is fixed and in order.

2.8. The organizer is not responsible for any personal or team equipment that is lost or damaged by the team members. The organizer is also not responsible for the equipment being lost or damaged if it wasn’t suitably attached or prepared for the transport.

2.9. Contestants are responsible for every damage or loss of equipment rented from the organizers. In case of damaging or losing organizer’s equipment, contestants are obliged to repay the damage to the organizer.

2.10. Electronic time measurement: Organizers can provide a certain electronic time measuring device. Teams must pay a deposit for this device which will be paid back when the device is returned undamaged.

2.11. Several teams can be selected to carry on them a GPS transmitter. They will be responsible to carry it throughout the race. The weight of the transmitter is 250 g.

III. TERMS OF THE RACE

3.1. As soon as a team arrives at the place of the event, the organizer escorts all the participants to their camping site and introduces to team captains the rules of the camp life, timetable of the event and other necessary information. At the arrival every team and team member get their ARS accreditation, which has to be visible at all times.

3.2. Race numbers are determined by the organizer at the registration. All teams start together.

3.3 The organizer provides competitors with proper topographical maps for the whole race.

3.5. The organizer will transport all the bikes from basecamp to the start of bicycling section and from the finish of the bicycling section back to basecamp.

3.6 It is up to competitors to protect their bikes with protective wrapping/packing and mark them with their race number. If so, the competitors will need a bag in which the wrapping material will be disposed after the cycling part of the route. Competitors can also use bicycle bags made out of firm cloth.

3.7. In case of team disqualification or withdrawal the organizer will transport the team bikes with all other bikes to the finish. Because of organization and transport timeline the bikes can not be transported separately by the organizer. The organizer decides whether, when and where the team concerned can collect their bikes before the end of the race. The team concerned has to provide their own transport for the bikes, show their personal IDs and sign a hand-over document.

IV. RULES OF THE RACE

4.1. The course of the race consists of a series of check-points (CP). There are two types of CPs – obligatory and non-obligatory. Obligatory and selected non-obligatory CPs have a time frame with defined opening and closing time.

An early team that arrives at obligatory CP before the opening time, has to wait for the opening time to continue the race. They can use the spare time to rest.

Teams must arrive at obligatory CPs before the closing time. If they fail to do so, they lose a number of points, what is defined in the race roadbook.

4.2. The team decides which CPs to pick.

4.3. The whole team has to come to a CP, with its full obligatory equipment.

4.4. The teams must pick up CPs in order of rising numbers. The team can take a tactical decision to leave out certain non-obligatory CPs, but has to continue in order (for instance 1, 2, 4, 7, 9 …).

4.5. The primary criteria for final placement of teams is the total number of collected CPs. A team with more collected CPs will be ranked higher.

In case of two or more teams with the same number of collected CPs, they will be ranked according to the time they took from start to the finish of the race. A team with equal number of collected CPs but with a shorter time will be ranked higher.

4.6. Supply point (SP) (also popularly called “Box”) is a designated place during the race where the teams will have access to their personal equipment. Here they can prepare their gear for the rest of the race. The organizer will provide transport of personal gear from base camp to the SP and from SP back to the finish. It is the responsibility of participants to arrange and pack their personal equipment in bags or boxes suitable for transportation. The allowed amount of personal equipment packaging is ONE bag or box per contestant, with a maximum volume of 100 L!

In case of team disqualification or withdrawal the organizer will transport the team personal equipment with all other equipment to the finish. Because of organization and transport timeline the personal equipment can not be transported separately by the organizer. The organizer decides whether, when and where the team concerned can collect their personal equipment before the end of the race. The team concerned has to provide their own transport to pick up the personal equipment, show their personal IDs and sign a hand-over document.

4.7 Night zone – Members of the organizing committee consider some parts of the route to be very dangerous. That is why passing through these parts of the course in night time is strictly forbidden. Night zones are defined by the organizer. Such restrictions may also be imposed by the organizer in case of danger in the field or severe change in weather.
Teams which arrive at the night zone after the beginning or before the ending of determined hour, will be held at that point until the zone opens again. Teams should include the night zones in their strategy. The teams will be notified about the night zones before the start of the race. Teams that will continue their course disregarding this rule will be disqualified.

4.8 Restricted areas – Because of the safety and law restrictions the organizer can set some main roads or certain territories as restricted areas through which a team must not move. Disobeying such restrictions means immediate disqualification of the team.

4.9 If one of the team members is injured, a doctor or organizers determine whether the team member can continue the race. A team can proceed without the injured member but is not able to compete for the title (valid only in for Explorer category). First aid and medical care will be provided where possible. Contestants may also be hospitalized. Other contestants of the team can be taken to the finish of the route course by the organizers. In this case the team is disqualified. Under special conditions and with the organizers’ approval, it is possible for the rest of the team to continue with the race, but of course not for the title (valid only for Explorer category). Teams should bare in mind that course distances are big and so medical help can’t be on the spot straight away. Therefore the knowledge of first aid is essential for at least one of the team members.

4.10. It is also strictly forbidden to use any connection devices (mobile phones…), any other topographical maps, cadastral maps and other relief showings not being given by the organizers.
Help of support teams during the race is not permitted. Not following these rules means immediate disqualification.

4.11. When arriving to the checkpoint every team must identify itself by the means provided by the organizer and perform all necessary tasks selected for that CP. If a team does not introduce required things or does not perform required tasks, it will be considered that a team has not been at a certain checkpoint.

3.12. Each team must have the same number and people in the team from start to finish. During the race a team is not allowed to separate unless approved by the organizer as written in the article 4.9. of these rules. We will only consider those teams that come to a checkpoint in full number (that is 4 in Explorer category or 2 in Rover category) to run for the title.

4.13 Every team that decides to withdraw must inform the members of the organizing committee. A team can only quit on live checkpoints (set by the organizer) and at the start or finish. The teams will be carried to the finish line when the transport will be available.

4.15 During the race team members are not allowed to use open fire (with the exceptions of emergencies – night shelter, in which case the rules of safe fireplace must be taken into consideration, as well as keeping the nature safe and clean.) All the garbage must be stored in garbage bags (another obligatory part of the team equipment) and put in backpacks.

4.16. Organizers have all the rights to change a check point due to bad weather conditions or any other unpleasant circumstances. This change can affect the length of the route and also the time of removing the check points.

4.17 Medical treatment can be provided on the checkpoints, at the start and at the finish. In case of more difficult accidents medical treatment will be provided on the place of the accident. It has to be taken into consideration that some checkpoints are not quickly accessible because of the land configuration. Time needed for medical care is not excluded from the team’s overall race time.

4.18 Prologue(updated 2018)
– Prologue is a short (up to 1.5 hours) event consisting of one or several AR disciplines, held a day before the start. It is also the first stage of the race. The start list for the race will be determined based on Prologue results.
– The start list for the Prologue will be determined by a draw and announced at the opening ceremony of the race.
– Prologue is obligatory for all participants. All members of the team must take part in the Prologue. The competition will be done in pairs. The explorers will hence be split into two pairs and will each be given one map at the Prologue start. The start interval will be 1 minute.
– Both members of the pair must stay together throughout the Prologue.
– The achieved times of both pairs will be added together.
– Teams who collected all CPs are ranked by their achieved time, with the shortest time at first place. Then follow the teams who did not collect all CPs, again ranked by time, regardless of how many CPs they missed.
– The team with the highest prologue ranking is first to start on Friday. All other teams will start a minute behind the team that was one place ahead of them. The start list with time differences will be given in the team meeting on the evening before the start.
– The obligatory equipment for Prologue is race number, headlamp and a compass. If the prologue includes a biking section, then a bike and helmet are also obligatory.

V. DISQUALIFICATIONS
The team can be disqualified or can get a time penalties in following cases:

5.1. In case of an accident every contestant is bound to help a fellow contestant. When not respecting this fair-play rule (even if a contestant is from another team) the team is disqualified. A special fair-play award will be presented at the end of the race. Special fair-play award will only be presented if the fellow contestant/team does something really humane.

5.2. If a team member cannot continue with the race, the team is immediately disqualified. Organizers can allow the remaining contestants to continue (As written in the Ch.9.4. this is valid only for Explorer category). The team will be left out from the overall official results.

5.3. The disqualified team that does not want to continue with the race must come to the nearest check point and inform the organizer about their decision.

5.4. Every team coming to the finish line not complete (doesn’t have the same number of team members as on the start) is disqualified. Time and CPs are marked, but the team is left out from the overall official results.

5.5. If the team intentionally splits and continues the route separately (where this is not previously set by organizers), it will be disqualified.

5.6. Unfair behavior, damaging of the environment and equipment (owned by the organizer or any other team) means the disqualification of the team (even if the damage was done only by one team member). During the event team members will be held materially and lawfully responsible for any damage done, according to laws and regulations valid in the Republic of Slovenia.

5.7. False team-member’s identity or changing team members after starting the race means immediate disqualification.

5.8. If the team needs to be rescued from a situation by the organizer, the team is immediately disqualified. This rule does not apply for rescuing which was activated by the organizers (that means that the team that is being rescued did not call for help).

VI. BODIES OF THE RACE
The bodies of the event are the following:

6.1. Race organizers – Organizers will be wearing special tags.

6.2. Voluntary staff: all the personnel that is involved in preparing and supporting the race. They will be wearing special tags out given by the organizer. Voluntary staff is there to support the event and not to make decisions on the race itself.

VII. COMPLAINTS

7.1 Teams can file a written complaint to the race director or his assistant. A written complaint can only be submitted at the finish, 30 minutes after the whole team arrived to the finish line. All complaints must be in written form. A complaint deposit of 50 EUR must be paid and if a complaint is unreasonable the deposit is not refundable.

7.2. Committee for complaints consists of members of the organizing committee and one member of the first and last team (according to the overall standing at that moment) at the final line. Both team members can decline taking part in the appeal committee without giving any reasons. If this happens, the committee for complaints consists only of members of the organizing committee. The decisions are made by the majority of votes. The decisions of the committee are final.

7.3. The committee for complaints works “behind closed doors”.

VIII. FINAL PROVISIONS

8.1. It is the sole prerogative of the organizer to interpret these rules.

8.2. The organizer has the right to change these rules if deemed necessary.

8.3. The organizer will give an advance notice on any change of rules to the teams.